Easy Free 15 minutes
How to Set Up Online Booking with Calendly
Let customers book appointments directly on your calendar. No more phone tag.
What You'll Need
- A computer or smartphone
- An email address
- Your general availability (what hours you take appointments)
Steps
1
Create a Calendly account
Go to calendly.com and sign up for free.
- Click 'Sign up' in the top right
- Enter your email or use Google sign-in
- Choose the free plan when asked
2
Set your availability
Tell Calendly when you're available for appointments.
- Click 'Availability' in the menu
- Set your working hours (example: Mon-Fri 8am-5pm)
- Block off lunch or other busy times
- Click 'Save'
Tip: Leave buffer time between appointments — you don't want back-to-back bookings.
3
Create an event type
This is what customers will book. Example: 'Free Estimate' or 'Phone Consultation'
- Click 'Event Types' then 'New Event Type'
- Choose 'One-on-One'
- Name it something clear like 'Free Estimate Call'
- Set the duration (15 or 30 minutes is common)
- Click 'Save & Close'
4
Get your booking link
Calendly gives you a link that anyone can use to book with you.
- Click 'Share' next to your event type
- Copy the link
- This is YOUR booking link — save it somewhere!
Tip: Your link looks like: calendly.com/your-name/free-estimate
5
Add it to your website and socials
Put your booking link everywhere customers might find you.
- Add a 'Book Now' button on your website
- Put the link in your Instagram/Facebook bio
- Include it in your email signature
- Add it to your Google Business Profile
You're Done!
Customers can now book directly on your calendar 24/7! You'll get an email notification for each booking.
Pro Tips
- • Connect Calendly to your Google or Outlook calendar so it knows when you're busy
- • Add questions to the booking form — ask for their address or what they need help with
- • Set up text reminders so customers don't forget their appointment
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