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Easy Free 10 minutes

How to Write Follow-Up Messages That Close More Jobs

Use ChatGPT to write professional follow-ups that turn quotes into paying customers.

What You'll Need

Steps

1

Find a quote that needs follow-up

Think of someone you quoted but never heard back from.

  • Check your texts, emails, or CRM
  • Find quotes that are 2-7 days old with no response
  • Pick one to start with
Tip: The sweet spot is 48-72 hours after sending the quote. Not too pushy, not too late.
2

Ask ChatGPT to write the follow-up

Give ChatGPT the context and let it write a natural message.

  • Go to chat.openai.com
  • Paste this prompt: 'Write a friendly follow-up text for a [your trade] quote I sent 3 days ago. The quote was for [describe the job]. Keep it short and not pushy.'
  • Review what it gives you
Tip: Ask for 2-3 versions so you can pick the one that sounds most like you.
3

Personalize and send

Add a personal touch and send it.

  • Add their name if ChatGPT didn't include it
  • Reference something specific about the job
  • Keep it to 2-3 sentences max
  • Send via text (not email — texts get read faster)
4

Create a follow-up sequence

Plan multiple follow-ups for non-responders.

  • Day 2-3: Friendly check-in
  • Day 7: Add value (tip related to their problem)
  • Day 14: Last chance / honest ask
  • After that: Move on, but add to your 'cold leads' list
5

Save your best templates

Build a library of follow-ups that work.

  • When a follow-up message leads to a booking, save it
  • Create a note on your phone called 'Follow-up Templates'
  • Paste in messages that got responses
  • Reuse and adapt them for future quotes

You're Done!

You just sent a professional follow-up that could win you a job! Do this for every quote that goes quiet.

Pro Tips

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