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Easy Free 5 minutes

How to Capture Job Notes Using Voice-to-Text

Document jobs hands-free using your phone's voice features. No typing required.

What You'll Need

Steps

1

Use voice-to-text in your notes app

The easiest way to capture notes hands-free.

  • Open Notes (iPhone) or Google Keep (Android)
  • Tap to create a new note
  • Tap the microphone icon on your keyboard
  • Speak your notes — it transcribes automatically
Tip: Say punctuation out loud: 'Replaced water heater PERIOD Customer happy PERIOD'
2

Try voice memos for longer notes

Record audio now, transcribe later.

  • Open Voice Memos (iPhone) or Recorder (Android)
  • Hit record and describe what you did
  • Include: What was done, any issues found, recommendations
  • Stop and save — transcribe later or keep the audio
3

Use Siri or Google Assistant

Create notes without even unlocking your phone.

  • Say: 'Hey Siri, take a note' or 'OK Google, take a note'
  • Dictate your job notes
  • The note is saved automatically
  • Review and organize later
Tip: Works great when your hands are dirty or full.
4

Try Otter.ai for automatic transcription

Free app that transcribes audio with high accuracy.

  • Download Otter.ai (free on iPhone/Android)
  • Create an account
  • Hit record and speak your notes
  • Otter transcribes automatically with timestamps
  • Export or copy the text to your records
5

Create a job notes habit

Make voice notes part of your job completion routine.

  • Before leaving each job: Take 60 seconds to record notes
  • Include: What you did, what you found, what you recommend
  • Take photos while you're talking
  • This creates a complete job record

You're Done!

You can now document jobs hands-free! No more forgetting details or typing on a dirty phone.

Pro Tips

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