Easy Free 15 minutes
How to Create and Send Invoices with Wave
Free invoicing software that looks professional and lets customers pay online.
What You'll Need
- A computer
- Your business email
- Your business name and address
- A customer to send your first invoice to
Steps
1
Create a Wave account
Go to waveapps.com and sign up for free.
- Click 'Sign Up'
- Enter your email and create a password
- Enter your business name
- Choose your business type and industry
2
Add your business info
This shows up on every invoice you send.
- Go to 'Settings' then 'Business Profile'
- Add your business address
- Upload your logo (optional but looks professional)
- Add your phone number
Tip: A logo makes your invoices look way more legitimate. Even a simple one works.
3
Set up your services
Create templates for the things you charge for.
- Go to 'Sales' then 'Products & Services'
- Click 'Add a Product or Service'
- Enter a name like 'Mulching Service' or 'HVAC Repair'
- Set a default price (you can change it per invoice)
4
Enable online payments
Let customers pay by credit card right from the invoice.
- Go to 'Settings' then 'Payments'
- Click 'Set up payments'
- Connect your bank account
- Choose to accept credit cards (2.9% fee)
Tip: Customers pay 2x faster when they can pay online. Worth the small fee.
5
Create your first invoice
Time to get paid!
- Click 'Sales' then 'Invoices'
- Click 'Create Invoice'
- Add your customer's name and email
- Add the services and amounts
- Click 'Send' — done!
You're Done!
Your customer just got a professional invoice with a 'Pay Now' button! You'll get notified when they pay.
Pro Tips
- • Set up recurring invoices for regular maintenance customers
- • Add payment terms like 'Due in 14 days' to set expectations
- • Wave also tracks expenses and does basic bookkeeping — all free
Found this helpful?